We Are Hiring: Senior Finance and HR Officer

The Global Alliance for Tax Justice (GATJ) is seeking a Senior Finance and HR Officer.

About the position

Accounting:
− Accounts payable: collect, record and file invoices, get approval for payment, prepare payments, send proofs of payment when required
− Accounts receivable: invoice third parties for fees and costs reimbursements, follow up on payments, send requests for payments to members and donors
− Book costs, income, bank and credit card statements in the accounting system; prepare reconciliations and statement for management
− Verify and file supporting documents ensuring compliance with Belgian regulations and donors’ requirements
− Management accounting: allocate income and expenses to relevant budget codes for internal budget control and reporting to donors
− Prepare annual inventory operations and closure of accounts.
− lead the annual audit process, internal audits or financial assessments.
− Publication of annual audited accounts and other relevant legal obligations (fiche 280.51, UBO, Moniteur Belge,…).

HR Administration:
− Inclusion of new employees in the system, update the social secretariat and insurance contracts.
− maintenance/updating of employee records and HR documents.
− preparing staff attendance/leave records for the social secretariat to process payroll.
Distribute staff’s salary slips when received.
− Manage the day-to-day relationship and inquiries with the Social secretariat, and relevant public administration offices.

Financial Management:
− preparation of the annual budget and planning process in conjunction with the GATJ Treasurer and Executive Coordinator
− Provide support in maintaining, updating and improving GATJ’s financial management tools.
− Provide support expenditure analysis and preparing actual versus budget expenses for GATJ
budget, departments budgets and donor reports.
− Provide support in collecting and verifying financial supporting documents from project partners as required.
− Draft financial reports from GATJ accounts and/or financial reports submitted by project partners as required
− Coordinate audit preparation including the GATJ supporting documents for auditors or project leaders.
− Prepare monthly cash flow and income forecasts for management.
− Monitor bank accounts for funds received and confirm reception as required.
This role description is not prescriptive and the post-holder may be required to undertake other responsibilities reasonably required by the Executive Coordinator in order to support the team and fulfil the purpose of the role.

About the candidate

You will use your skills and experience in accounting, and your attention to detail, to help manage the finances and accounts of an international network registered in Brussels. The Global Alliance for Tax Justice is rapidly growing organization of regional networks in Africa, Asia, Europe, Latin America and North America, you will produce accurate financial records that help the organisation make decisions and report to funders, and liaise with payroll, bankers, auditors and suppliers. As part of a small, multinational team, you will help make sure GATJ maintains a strong reputation for reliable and accurate accounts, timely payments of suppliers and staff, compliance with regulations and sound financial management.

Salary & location: Brussels-based, full time (part-time possible – to be negotiated with successful applicant).

Application process

Apply to the Senior Finance and Admin Officer vacancy via Formstack

Please carefully read the attached role profile and the detailed instructions below. We are a small organisation and have designed these instructions to reduce the administrative burden on our team so we can devote more time to our vital work. Therefore, we regret that we will ONLY accept applications that respect these instructions and will exclude applicants who submit general cover letters.

Use the form at the bottom of the page to upload your CV of 2 pages maximum along with a cover letter of 1 page maximum in English. This letter should be properly formatted, clearly and concisely written, set out why you match the job description, and where you saw the vacancy.

Fill in the required data in the form and upload your CV and cover letter in the designated fields. Make sure that the 2 files you are uploading have the following names: Surname_FirstName_CV and Surname_FirstName_CoverLetter; e.g. if Peter Bloggs applied for the job we would expect files with the following names: Bloggs_Peter_CV and Bloggs_Peter_CoverLetter

GATJ will collect and store your resume and contact details. We process this data for recruitment purposes only. We are storing this data in our Applicant Tracking System, which stores data in the U.S and is fully compliant with EU data protection laws, and we will not share it with anyone else. We would like to keep this data until our open role is filled. We cannot estimate the exact time period, but we will consider this period as coming to an end when a candidate accepts our job offer for the position for which we are considering you. When that period is over, we will either delete your data or inform you that we will keep it in our database for future roles.

Download the role profile here.

About the Global Alliance for Tax Justice

GATJ is a South-led global coalition in the tax justice movement. Together we work for a world where progressive and redistributive tax policies counteract inequalities within and between countries, and generate the public funding needed to ensure essential services and human rights.

Created in 2013, GATJ comprises regional tax justice networks in Asia (Tax & Fiscal Justice Asia), Africa (Tax Justice Network Africa), Latin America (Red de Justicia Fiscal de América Latina y el Caribe), Europe (Tax Justice-Europe) and North America (Canadians for Tax Fairness & FACT Coalition), collectively representing hundreds of organisations.